COMMITTEE STRUCTURE

Membership:
Application for membership in a Town Committee can be submitted to each committee.  The committee will then recommend your membership to the Town Council at its monthly meeting.  The Town Council will make a motion and vote on your membership approval.

Procedures:
1. Number of members - a minimum of three, and a maximum based on needs.
2. Members drawn from where - member’s geographic location based on the Clifton Elementary School district boundaries.
3. Budget - the Town Council would determine the budget, with financial accountability being the same as Town Council guidelines.
4. Attendance - members with more than three consecutive absences would be replaced.
5. Parliamentary authority - meetings will be governed by the parliamentary guidelines in Roberts Rules of Order.
6. Define Committee types - Standing, serves indefinitely at Town Council discretion. Special, discharged when their work is completed.
7. Council expectations - define the committee function, responsibilities, etc.
8. Selection of chairman - the committee will determine the chairman.
9. Reporting - at a minimum a written report of activities should be provided to the Town Council once each quarter.
10. Upon recommendation of the committee, the Town Council may consider exceptions to the membership rules.

Items one through five were adopted at the July 11, 2006 Town Council meeting.
Items six through ten were adopted at the August 1, 2006 Town Council meeting.